Bookkeeping & financial operations for transportation & logistics
Keep the numbers moving as fast as your freight.
Settlements, fuel, equipment, driver pay and long payment terms make transportation finances fast-moving and detailed. Sumday keeps your books current so you can see the economics of every truck, load and customer — and plan cash for fuel and payroll.
- Settlement reconciliation
- Fuel & equipment costs
- Receivables & payables
Common financial challenges
Where business books get complicated.
Settlements bundle everything together
A single settlement can combine line-haul revenue, fuel surcharge, accessorials, advances and deductions. Each needs to be recorded separately to see real revenue and cost.
Fuel and equipment dominate costs
Fuel cards, maintenance, tires, truck payments and insurance drive profitability, and they need to be tracked by unit to be useful.
Brokerage margins hide in the timing
Freight brokerages bill shippers and pay carriers on different terms, so revenue, carrier cost and cash rarely line up in the same month.
Cash is always on the clock
Factoring, quick-pay and long customer terms decide how much cash is available for fuel, payroll and carrier payments.
Who we support
Businesses in this group.
Some specialties have their own page with more detail. For others, scope is confirmed in a consultation.
- Trucking & owner-operators Settlements, fuel cards, maintenance and cost per mile.
- Freight brokeragesShipper receivables, carrier payables and margin per load — scope confirmed in consultation.
- Fleet operators Profit per unit, driver pay and equipment schedules.
How Sumday supports this industry
You run the business. We keep the books straight.
Revenue & settlements
Settlements and invoices broken down so revenue, fees and deductions are recorded correctly.
- Settlement breakdown by revenue type and deduction
- Factoring advances, fees and reserves
- Detention and accessorial revenue
- Shipper and broker receivables
Fuel & equipment
Operating costs organized by truck or unit.
- Fuel card reconciliation
- Maintenance and repairs by unit
- Truck and trailer loan and lease schedules
- Insurance and permit costs recorded
Payables & carrier payments
Carrier, vendor and owner-operator payments prepared for your approval.
- Carrier invoice intake and matching to loads
- Owner-operator settlements prepared for approval
- Quick-pay fees recorded
- Payables aging and upcoming commitments
Cash & operating metrics
Financial results connected to how the business runs.
- Revenue and cost per mile where mileage data exists
- Profit per truck or per load
- Gross margin per load for brokerages
- Rolling cash forecast
Relevant services
The services that fit this work.
Accounting & Bookkeeping
Monthly books, reconciliations, close and financial statements you can rely on.
Learn moreAccounts Receivable
Invoicing, payment tracking and friendly, consistent follow-up on what you’re owed.
Learn moreAccounts Payable
Bill intake, approvals and scheduled vendor payments with a clear audit trail.
Learn moreSpend Management
Card, reimbursement and receipt controls that keep spending visible and on budget.
Learn moreFinancial Dashboards
Clear dashboards built on your reconciled books, focused on the numbers you use.
Learn moreFractional CFO
Cash-flow strategy, forecasting and financial leadership for your next stage.
Learn moreExample bookkeeping workflows
What the monthly work looks like.
Illustrative workflows. Your actual process is agreed during onboarding and depends on your systems and records.
Monthly settlement reconciliation
- Import settlement statements from each broker, carrier or factoring company
- Split gross revenue, fuel surcharge, accessorials, advances and deductions into their own accounts
- Record factoring fees and reserve movements
- Match each net deposit to the bank and flag any differences for review
Brokerage load-level matching
- Match each shipper invoice to the carrier invoice for the same load
- Record revenue and carrier cost in the same period
- Track unpaid shipper balances and unpaid carrier bills side by side
- Report gross margin per load and per customer
Reporting
Know what’s working. Grow what works.
After each close, reporting can include views like these where your records support them.
- Revenue and cost per mile
- Profit per truck
- Gross margin per load
- Fuel cost trends
- Receivables and payables aging
- Cash forecast
Who this suits
A good fit if…
- Owner-operators and small fleets growing past a handful of trucks
- Fleet operators who want profit per truck and cost per mile
- Freight brokerages balancing shipper receivables and carrier payables
- Carriers using factoring or quick-pay programs
What Sumday doesn’t do here
- IFTA, Form 2290 or permit filings — we organize the records only
- DOT, FMCSA or safety compliance
- Dispatch, load booking or rate negotiation
- Preparing or filing tax returns
- Arranging factoring, financing or insurance
Get a tailored quote for your business
Share how your business runs and we’ll confirm the right scope in writing before anything begins.
Questions
For transportation & logistics.
Do you work with factoring companies?
Yes. We record advances, fees and reserves from your factoring statements so revenue and costs are accurate.
Can you report cost per mile?
Yes, when mileage data is available from your dispatch or ELD exports.
Do you file IFTA or Form 2290?
No. We organize fuel and mileage records; filing is handled by you or a qualified compliance provider.
Can you support a freight brokerage?
Brokerage bookkeeping — matching shipper invoices to carrier bills and tracking margin per load — is scoped during your consultation.
Better books. Brighter business.
Your next chapter starts here.
Clear records and useful reporting for your business, with a scope confirmed before you commit.
